Backups must be made of important documentation.Former employees will have their file access revoked.All sensitive documents need to be password-protected.Implement internal policies Company-wide policies around file sharing is a great way to keep your security on the same page. Thanks to eSignatures, you can now keep your documents in secure cloud-based servers and eSign them without downloading a thing.
Use eSignatures Remember when you required a client's signature and had to print, scan and send a document which they then had to print, sign and send back? There were so many opportunities for you sensitive information to be accessed via email or scattered as paper in the wing. However, if you're looking for a more physical option you can copy your files into another hard drive and store it in a second location. In the event your computer's hard drive is broken, whether it's via an act of God, a break-in, or just human error, you'll need backups of your files.Ī cloud-based storage system like Google Drive, Dropbox or Lumin is ideal, because you're able to track who accessed your files and whether or not they were shared. Keep copies Sometimes it's not cybercrime we need to fear it's natural disasters. Adobe Acrobat is the software best-known for its password protection tool, but for those who find it too expensive (at time of writing, it's $19.99 per month), there are free options: CleverPDF and PDFEncrypt are two examples. It's possible to encrypt a Word document, but a password-protected PDF is even more secure. Here are the five things you should be doing to keep your documents protected: 1. Internal documents, financial records and any other documents containing personally identifiable information should all be kept safe. Whether you're signing a tenancy agreement, onboarding new clients or downloading a newsletter – it's easier than ever to share files with people you trust, and even those you don't. File sharing is an integral and unavoidable part of most of our lives.
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